About this role
A reputable organization is seeking a detail-oriented and analytical Accounts Assistant – VAT to join its finance team in Nairobi. This role is ideal for accounting professionals with experience in VAT administration, reconciliations, and compliance management.
The successful candidate will support the organization's tax compliance efforts by managing VAT processes, maintaining accurate records, and ensuring timely submission and follow-up of VAT-related documentation.
Job Overview
The Accounts Assistant – VAT will be responsible for overseeing VAT exemption processes, maintaining accurate VAT records, conducting reconciliations, and supporting compliance and audit activities.
This position requires strong accounting skills, excellent attention to detail, and the ability to manage multiple tasks while ensuring adherence to statutory and internal financial requirements.
Employment Type
Full-Time
Location
Nairobi, Kenya
Industry
Finance and Accounting
Tax and Audit
Key Responsibilities
VAT Administration and Compliance
The successful candidate will:
Prepare VAT exemption applications on a timely basis and coordinate submissions with relevant stakeholders.
Follow up on submitted applications to ensure approved certificates are received within the required timelines.
Notify suppliers when VAT exemption certificates are ready for collection and ensure timely collection before expiry.
Reverse accrued VAT amounts once suppliers collect their certificates.
Maintain compliance with applicable VAT regulations and internal procedures.
VAT Reporting and Reconciliations
Responsibilities include:
Preparing and sharing weekly VAT schedules and progress reports with relevant stakeholders.
Conducting monthly reconciliations to ensure all VAT applications are accurately accounted for.
Investigating discrepancies and taking corrective action promptly.
Preparing monthly aging schedules to monitor outstanding VAT balances.
Ensuring VAT account balances remain within approved timelines and reporting any exceptions.
Risk Management and Internal Controls
The role also involves:
Identifying and mitigating risks associated with delayed, expired, or unclaimed VAT certificates.
Monitoring VAT accounts to prevent prolonged outstanding balances and potential revenue losses.
Escalating high-risk or non-compliant VAT matters to management for timely resolution.
Supporting initiatives aimed at strengthening financial controls and regulatory compliance.
Documentation and Record Management
The Accounts Assistant will:
Maintain accurate and organized VAT records in both physical and electronic formats.
Ensure proper filing and safe storage of all supporting documentation.
Prepare and provide VAT schedules and supporting documents during internal and external audits.
Ensure all time-barred VAT applications are addressed within the required timelines.
Team Support and Collaboration
Additional responsibilities include:
Providing support to internal stakeholders and clients of the finance unit.
Assisting colleagues within the department to improve knowledge and performance.
Training designated backup personnel to ensure continuity of operations.
Performing additional duties assigned by management from time to time.
Educational Requirements
Applicants should possess:
A Bachelor's Degree in Business, Accounting, Finance, or a related field.
Professional Qualifications
Candidates should have:
At least CPA Intermediate Level or an equivalent professional accounting qualification.
Experience Requirements
Applicants should demonstrate:
A minimum of one (1) year of experience in accounting, finance, tax, audit, or a related field.
Experience handling VAT processes, reconciliations, or tax compliance activities will be an added advantage.
Required Skills and Competencies
Accounting and Tax Skills
Successful candidates should possess:
Strong understanding of accounting principles and tax compliance requirements.
Knowledge of VAT administration and reconciliation processes.
Ability to prepare financial reports and maintain accurate records.
Familiarity with internal controls and audit support procedures.
Technical Skills
Candidates should demonstrate:
Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel.
Strong computer literacy and ability to work with financial systems.
Excellent data analysis and reporting skills.
Professional Competencies
The ideal candidate should have:
Excellent attention to detail and accuracy.
Strong analytical and problem-solving skills.
Effective communication and interpersonal abilities.
Good organizational and time management skills.
Ability to work independently and meet deadlines.
Why Apply for This Role?
This opportunity offers finance professionals valuable exposure to tax administration, compliance management, and financial reporting within a dynamic working environment.
Potential benefits may include:
Professional growth within finance and accounting functions.
Hands-on experience in VAT compliance and tax administration.
Exposure to audit processes and financial controls.
Opportunities for continuous learning and career advancement.
Who Should Apply?
This role is ideal for Accounts Assistants, Finance Assistants, Tax Assistants, Junior Accountants, and accounting professionals seeking to strengthen their expertise in VAT and compliance management.
How to Apply
Interested candidates who meet the qualifications and experience requirements are encouraged to submit their applications through the employer's official recruitment process.
