Assistant Health Records and Information Management Officer III (5 Vacancies)

The Kwale County Public Service Board is looking for dedicated professionals to fill five Assistant Health Records and Information Management Officer III positions. Based in Kwale, Kenya, the role is situated within the county health department and centers on the accurate handling of patient documentation and health information systems. Successful candidates will ensure the security of medical records while facilitating smooth clinic operations.

Why Join CareerLink Africa

By applying through CareerLink Africa, you connect with a continent‑wide platform that bridges skilled African talent to meaningful public‑sector opportunities. The board’s commitment to improving health services in Kwale aligns with our mission to empower professionals to grow, make an impact, and access career‑advancing resources across Africa.

What You'll Do

In this capacity you will be the backbone of the county’s health information workflow, handling a range of administrative and data‑management tasks.

• Greet patients at the hospital reception, record their arrival, and verify identification details.
• Schedule appointments for patients with clinics and specialist consultants, ensuring accurate booking records.
• Prepare consultation rooms, update the bed‑allocation system, and maintain up‑to‑date patient case files.
• Enter, store, retrieve, and archive medical records while preserving confidentiality and data integrity.
• Collect and consolidate health data from multiple service points to support reporting and analysis.
• Assign International Classification of Diseases (ICD) codes to diagnoses and surgical procedures, and generate routine health‑records reports.
• Maintain the master patient index and oversee daily reconciliation of bed returns.
• Guide patients to appropriate service areas and coordinate their movement through specialty clinics.
• Perform any additional duties required by the County Health Department to enhance service delivery.

What We're Looking For

Ideal candidates will combine formal training with a meticulous approach to health information management.

• A Diploma in Health Records, Health Information Technology, or a closely related field from an accredited institution.
• Current registration and practicing licence issued by the Health Records Information and Management Board.
• Proficiency in standard computer applications and familiarity with electronic health‑record systems.
• Strong attention to detail and a commitment to maintaining patient confidentiality.
• Excellent organizational skills and the ability to manage multiple tasks in a fast‑paced environment.
• Effective communication abilities for interacting with patients, clinicians, and administrative staff.

If you meet the qualifications and are eager to contribute to the improvement of health services in Kwale, submit your application through CareerLink Africa today.